Taxes
Baza Booking Calendar charges any number of taxes on a booking – VAT, city tax, tourist tax, a fixed service charge. Each one is a separate entry with its own amount, its own rule for what it is charged for, and its own decision about whether the customer sees it inside the price or added on top.
Taxes are set once for the whole site: Baza Booking – General Settings – Payments – Taxes. They apply to every service and every booking.
One tax entry, field by field
| Field | What it does |
|---|---|
| Label | The name the customer sees in the price breakdown, on the invoice and in the confirmation email. For example VAT or City Tax. |
| Amount | Type 10% for a percentage or 2.50 for a fixed sum. The trailing percent sign is what decides which of the two this entry is. |
| Charged (fixed sums only) | What the amount is multiplied by: per booking, per slot, per day or per night. |
| Per guest (fixed sums only) | The booking form field holding the number of guests. Leave it on “not per guest” for a tax that is not charged per person. |
| Applied to (percentages only) | Whole total, or the booking without additional services. |
| Included in the price | The displayed price already contains this tax. It is stated, never added. |
| Send to the bank | The tax is passed to the payment provider as its own line. |
| Add to the invoice | The tax is printed as its own invoice line. |
| Enabled | Switches the entry off without deleting it. |
Percentage or fixed sum
A percentage always applies to money – the booking total after discounts – so it has no multipliers. Whether it is added or extracted depends on one switch:
- Not included: 100.00 with 10% VAT is charged as 110.00, and the invoice states 10.00 of tax.
- Included in the price: 100.00 with 10% VAT is charged as 100.00, of which 9.09 is tax. The customer pays what the price says.
A fixed sum is multiplied by two independent things: how much time the booking takes, and how many guests it is for. Either can be “one”, and a flat charge per booking is both.
What the time units mean
| Charged | Counted as |
|---|---|
| Per booking | Once, whatever the booking contains. |
| Per slot | Every time slot booked. Three hours on an hourly service is three slots. |
| Per day | Every calendar date the booking touches. A three-day rental is three days. |
| Per night | Every step from one date to the next. Arrive Friday evening, leave Saturday midday – one night. |
Nothing has to be configured for this: the units are read from the dates of the booking itself, and the same figures are used when the customer sees the price and when the server charges it.
Guests
There is no fixed “number of guests” field – every site names its own in the Form Builder – so the tax entry points at the field that holds it. The dropdown lists the fields of the global form and of each service’s own form, and says underneath which form a field comes from, because a field that only exists on one service will count as one guest everywhere else.
Examples
| You want | Set |
|---|---|
| VAT 20% already inside your prices | Amount 20%, Applied to “Whole total”, Included in the price on |
| VAT 20% added at checkout | Amount 20%, Included in the price off |
| Tourist tax 1.50 per person per night | Amount 1.50, Charged “Per night”, Per guest – your guests field |
| Cleaning fee 25.00 per booking | Amount 25.00, Charged “Per booking”, Per guest – not per guest |
| City tax 2.00 per day, regardless of party size | Amount 2.00, Charged “Per day”, Per guest – not per guest |
Where the tax appears
- In the price breakdown on the booking form, as its own line, while the customer is still choosing.
- On the booking itself: the exact lines are stored with it, so the figures never drift if a rate changes later.
- On the invoice, for entries with Add to the invoice.
- At the payment provider, for entries with Send to the bank.
Good to know
- A tax of zero is never shown: an entry only produces a line when it actually amounts to something.
- An included fixed sum can never exceed the price it is said to be inside.
- Taxes are calculated after discounts and coupons, on what the customer is actually being charged.
- If your payment provider calculates taxes itself (Paddle), these settings are not used and the screen says so.
- The customer’s figure and the charged figure come from the same rules on both sides, so what is shown before booking is what is taken.
